Set Up Accounts in QuickBooks Online (QBO) for Docket

To sync correctly with Docket, QuickBooks Online (QBO) needs a few essential accounts. These include a Bank account, Expense accounts, and a Tax account. Setting these up properly ensures clean reporting and smooth reconciliation.

1. Set Up a Bank Account

1. In QBO, go to ⚙️ Settings > Chart of Accounts.
2. Click New.
3. For Account Type, choose Bank.
4. For Detail Type, choose Checking, Savings, or the type that fits.
5. Enter a clear name (e.g., “Operating Bank Account”).
6. (Optional) Add description or opening balance.
7. Click Save and Close.

2. Set Up an Expense Account

1. In QBO, go to ⚙️ Settings > Chart of Accounts.
2. Click New.
3. For Account Type, choose Expenses.
4. For Detail Type, pick the most accurate category (e.g., Job Expenses, Bank Fees, Hauling Costs).
5. Name the account clearly (e.g., “Dumpster Hauling Fees,” “Credit Card Fees”).
6. Click Save and Close.

💡 Tip: If you want Docket expenses to sync automatically, make sure account names in QBO match those used in Docket.

3. Set Up a Tax Account

QBO creates tax accounts automatically when you add a tax agency.

1. In QBO, go to Taxes > Sales Tax Settings.
2. Click Add Tax (or edit existing).
3. Enter your Tax Agency (e.g., State Department of Revenue).
4. QBO will auto-create a Sales Tax Payable liability account.

⚠️ Make sure the tax agency name matches what Docket expects—Docket pulls tax mapping from the agency name.

4. Map Accounts in Docket

1. In Docket, go to Settings > Accounting > QuickBooks Integration.
2. Map the following:
   • Payment Account → Your QBO Bank Account.
   • Tax Account → Your Sales Tax liability account.
   • Expense Accounts → Choose matching QBO Expense accounts for categories like disposal fees or fuel.

Summary

• Create a Bank account for deposits.
• Create Expense accounts for hauling, fees, and costs.
• Set up a Tax Agency to auto-generate your Tax account.
• Map accounts in Docket’s QBO integration settings.