Map Products (Items) in QBO to Income Accounts

Here’s a step-by-step guide to mapping your products (or “items”) in QuickBooks Online (QBO) to the correct income account.

Step 1: Understand Accounts and Products

Every product or service in QBO should be linked to an income account to track revenue correctly.

Common income accounts: “Sales of Product Income,” “Service Income,” or custom accounts you’ve created for specific product lines.

Step 2: Access Your Products/Services

1. Log in to QuickBooks Online.
2. Go to the Sales menu (or Invoices menu, depending on your version).
3. Click Products and Services.

Step 3: Edit or Create a Product/Service

To edit an existing product:

1. Find the product in the list.
2. Click Edit (pencil icon).

To create a new product:

1. Click New.
2. Choose Inventory, Non-inventory, Service, or Bundle.

Step 4: Assign the Income Account

1. In the Sales Information section, locate Income Account (sometimes labeled “Income account for this item”).
2. Select the correct income account from the dropdown menu.

If the product is a physical item, choose “Sales of Product Income.”

If it’s a service, choose “Service Income” or a custom service account.

Step 5: Save

Click Save and Close (or Save and New if adding multiple items).

Step 6: Test

Create a sample invoice for that product/service and verify that revenue posts to the correct income account in your Chart of Accounts or Profit & Loss report.

TIP: If you have many products, you can export your product list, update the income account
column in Excel, and re-import it to save time.

If you have any questions, please reach out to our Support team through the chat widget on the bottom of this page or by sending an email to support@yourdocket.com!